THE STRUCTURE AND THE GENERAL RULES OF THE CONFERENCE
Rule #1 - Maintenance of The Rules
All General Assembly committees of this conference are to follow this Rules of Procedure. The Rules of Procedure that will be used for Specialised Committees will be available accordingly. If there is a point not addressed in this Rules of Procedure, The Committee Directors and the Secretariat are the final authority on what procedure to follow. The Secretariat may alter these Rules to provide a more abundant debate environment. All altered Rules of Procedure will be announced to the committee and will have more authority than these written Rules of Procedure.
Rule #2 - Language
The official working language of this conference is English, and any other spoken language during the formal session is to be entirely out of order to prevent language-based blocks and represent the equality of each member state inside the committee room.
Rule #3 - Representation
Each committee member is to be a representative officially registered to the conference by the secretariat. All member states are to be represented by one representative in each committee and to have one vote in the committee and on the agenda item.
Rule #4 - Non-Representative Participation
Approved observers of the conference have different rights than the representatives to be recognised, address the committee or debate in the formal session without the apparent approval of The Committee Directors. Each Approved observer or any other conference participant that does not represent a member state is expected to follow the courtesy and the execution rules of the conference and this Rules of Procedure.
Rule #5 - Addressing The Secretariat
The Secretariat may address the committee at any given moment, and representatives should expect an address from their Committee Directors or their Under-Secretary-General regarding their committee feedback on each formal day.
Rule #6 - Committee Authority
Each committee of the Conference is to be under the jurisdiction of the Committee staff consisting of a Committee Director and two Deputy Committee Directors that will start and end each formal session and day. The Committee staff is the prime authority in the committee room in the absence of the secretariat. The Committee's authority is to control the flow of debate, recognise speakers, address member states, rule on points and motions and announce decisions. If necessary the Committee authority may suspend the flow of debate to clarify the Rules of Procedure. The Committee authority may also suspend the flow of debate to advise the representatives into a specific direction of debate to provide an abundant debate environment and to benefit the agenda item. Regarding these responsibilities, the Committee staff is to be a subject of the Rules of Procedure and the Secretariat.
Rule #7 - Quorum
For a Committee to proceed with the formal session the Quorum is to be met. The Quorum is the minimum number of representatives that needs to be active in the committee room to proceed with the formal session. The Quorum consists of 2/4 of the representatives.
Rule #8 - Courtesy
The General Courtesy shall be met between any participant of the conference. If General Courtesy rules are not being established every participant has the right to address an authority to provide the establishment of The General Courtesy rules. The General Courtesy rules consist of; Respecting authorities granted by the secretariat, acting formally to fellow representatives and conducting the Rules of procedure.
Rule #9 - Usage of Electronic Devices
The usage of electronic devices (phones, tablets, laptops etc.) in the formal session is strictly out of order. It shall only be used in unmoderated caucuses for the purpose of benefiting the committee and gathering information. Any usage of electronic devices in the formal session including unmoderated caucuses shall be permitted by the Committee Authority and The Committee Authority has the right to ban the usage of electronic devices during the formal session to specific participants if they see fit.
Rule #10 - Representative Conduct
Any representative or participant shall conduct the General Courtesy rules and The Rules of Procedure. The Secretariat shall not tolerate any actions beyond these Courtesy rules and The Committee Authority has the right to suspend the flow of debate to correct any speech in the formal session that does not oblige to these Rules of Courtesy.
Rule #11 - Absence
A representative is considered absent if they do not participate in the roll call until a note is sent to the Chairboard. If a representative recognised is not present in the formal session their time is considered yielded to the Chairboard and the Flow of Debate shall Continue undisturbed.